ORPHAN 7 PRIVACY POLICY
Introduction and Purpose
At Orphan 7, we are committed to protecting the privacy and dignity of every child,
caregiver, staff member, partner, and supporter we work with.
To effectively carry out our work, we may collect, use, store, and share personal
information. We do so responsibly, lawfully, and with respect for every individual’s
rights. All personal information is handled in accordance with the Protection of
Personal Information Act (POPIA) of South Africa.
Key Principles in Accordance with POPIA:
Accountability: We take responsibility for all personal information we
process.
Transparency: We are open about how and why personal information is
collected and used.
Consent: Personal information is only used or shared with the individual’s
consent, where required.
Data minimisation: We only collect information that is necessary and
relevant.
Security: We take appropriate steps to protect personal information from
loss, misuse, or unauthorised access.
Data Quality: We strive to keep information accurate and up to date.
Participation: Individuals have the right to access, correct, or request
deletion of their personal information.
What is Personal Information (Scope):
Personal information refers to any information that can identify an individual, such as
names, contact details, identification numbers, or any other personal data.
How We Collect Information:
We may collect personal information through:deletion of their personal information.
Direct communication (verbal or written)
Forms and applications
Digital platforms (such as our website or online forms)
Organisational activities and programmes
All information is collected for legitimate organisational purposes and in line with
POPIA requirements.
How We Use Information:
Personal information is used only for purposes related to our work, including:
Programme implementation and support
Communication with families, partners, and donors
Organisational administration and reporting
We do not sell or lease personal information to any third parties.
Information Sharing:
Where necessary, information may be shared with trusted partners or service
providers. This is always done:
With consent where required
Only when relevant and necessary
In a secure and responsible manner
Retention of Personal Information:
We retain personal information only for as long as necessary to fulfil the purpose for
which it was collected, and in accordance with South African legal requirements.
Your Rights:
You have the right to:
Request access to your personal information
Ask for corrections or updates
Request deletion of your information (where applicable)
Ask who has access to your information
Security:
We take reasonable steps to protect personal information, including:
Restricted access to authorised individuals only
Password-protected system
Use of antivirus and firewall protections
Identity verification before granting access to sensitive information
Queries or Concerns
If you have any questions or concerns about this Privacy Policy or how your
information is handled, please contact us at: info@orphan7.org
Updates to Privacy Policy
We may update this Privacy Policy from time to time to remain compliant and reflect
improvements in our practices. The latest version will always be available on our
website.